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TRUST
• Expert, board-certified dermatopathologist
• Accurate diagnoses reported in the language of clinical dermatology
• Consistent thresholds and result reporting
• Participation in quality assurance programs from:
— American Society of Dermatopathology (ASDP)
— College of American Pathologists (CAP)
• Active participation in dermatology resident training
• Six Sigma quality management laboratory
INNOVATION
• ConnectDx connectivity solutions include:
— Integration with your EMR and PMS systems
— Intelligent data delivery process
— Proactive management of electronic environment
— Customized practice reporting
• Specialized services include:
— Direct immunofluorescence testing and special staining performed on-site
— Immunophenotyping of cutaneous lymphomas
— Gene rearrangement studies
SERVICE
• Access to our dermatopathologist for personal consultations
• 24-48 hour turnaround time on biopsies
• Courteous and professional service
• Daily specimen pick-up
• Immediate telephone calls to physicians on all critical results
doc2MD - A ConnectDX Product
doc2MD is a dermatology-specific, easy-to-use, cost effective electronic medical record (EMR) software that will optimize your practices' efficiency.
doc2MD EMR software: - Is designed for a dermatology practice
- Specifically addresses dermatology practice challenges that generic EMR systems cannot
- Is cost-effective
- Will significantly enhance office productivity and efficiency
- Will be provided with 30 free days of technical support
- Designed to quickly and accurately document each dermatology encounter in such a manner as to pass a Medicare and/or insurance audit
- Easily interfaces with your practices management system (PMS)
- Is designed to enable you to participate in dermatology pay-for-performance measures
doc2MD is a dermatology-specific, easy-to-use, cost effective electronic medical record (EMR) system that will resolve many of the patient management challenges you face in your dermatology practice
Challenge: Repetitive documentation
Solution: Medical encounter note macros, called "plans," can be set up in the doc2MD software to automate repetitive snippets of information for standard diagnoses. The doc2MD software also allows you to set up an automated series of clicks, called "smart plans," within an encounter note that can be executed when appropriate.
Challenge: Pathology specimen jars and requisitions are cumbersome and time-consuming to complete
Solution: The doc2MD software automatically generates pathology labels, nothing the patient name and specimen location, for placement on the pathology specimen bottle/jar. Once you have finished entering the specimen location, simply press a button to produce the pathology requisition.
Challenge: Managing open pathology log entries
Solution: When a new encounter is created for a patient, the patient's history is automatically reviewed to determine if there are any open pathology log entries that require further attention.
Challenge: Tracking pathology courier pickups
Solution: The doc2MD software prepares courier pickup reports that detail the number of specimens, the patient chart number, and the anatomic collection point of each specimen.
Challenge: Managing laboratory logs
Solution: The doc2MD software has a sophisticated pathology, clinical laboratory, and radiology log that can be quickly searched and updated to show the status of laboratory results. This log also permits ad hoc sorting, filtering, and grouping of data to ensure that patient issues are addressed in a timely manner.
Challenge: Maximizing practice efficiency
Solution: The doc2MD software advanced practice analysis tools allow you to quickly review important information regarding benchmarks of success. "Click Analyser" permits you to review every aspect of your clinical data in an easy-to-use reporting tool - one that allows you to maximize practice efficiency and profitability.
Challenge: Keeping up with pay-for-performance measures for dermatology
Solution: With doc2MD, a click of a button automatically reviews each patient's history to ensure that pay-for-performance measures are identified an addressed
SPECIMEN GUIDELINES
• The purpose of these guidelines is to ensure the appropriate handling and shipping of patient specimens from physician offices to the laboratory, with due consideration given to patient specimen integrity and the personal safety of office, shipping, and laboratory staff.
• In general, patient specimens are taken at the physician office in order to determine the presence or absence of malignancy, premalignancy, or inflammatory skin disorders that otherwise cannot be determined with certainty on clinical grounds alone. Because these tissue specimens are taken for routine testing not related to the diagnosis of an infectious disease, are not known to contain Category A or B pathogens, and are immersed in a formalin fixative to inactivate any pathogens that may have been present, each is classified as an “Exempt Human Specimen” and is not subject to the requirements of U.S. Department of Transportation (DOT) Hazardous Materials Regulations (Title 49 CFR Parts 171-180). Specifically, this exception is addressed in 49 CFR Part 173.134 Class 6, Division 6.2(b)(2) and (4).
• The specimen label should be completed with the patient’s name, specimen site, doctor’s name, and date. It should then be affixed to the specimen container.
• The tissue specimen should be placed into the container, which should be at least half full of formalin. Large specimens should be completely immersed in formalin. The cap to the specimen container should be screwed shut.
• The requisition form should be filled out, with complete patient demographic and insurance information. A copy of the patient’s insurance card should also be included with the requisition. Health Maintenance Organization (HMO) policy requires inclusion of the words “laboratory and/or pathology” on each referral.
• Inform your patients that their specimens will be sent to an outside laboratory and that they may incur laboratory expenses that are separate from your physician charges. The patient should sign the requisition form in the designated area.
• Each specimen container and corresponding patient requisition should be placed inside a separate, double-pocketed biohazard bag, with the specimen container in the inside sealed pocket, and the requisition in the outside open pocket.
• The biohazard bags containing the specimens and patient requisitions should be placed into the shipping envelope.
• Offices that use our courier service should either hold the specimens for in-office pickup or place them in the locked specimen drop box for after-hours pickup. Unscheduled or early pickup requests can be made by calling our office at 706.546.4884.
• Offices using FedEx as a courier should attach a FedEx waybill to the outside of the envelope. FedEx shipping charges are paid by HPD. Please contact FedEx for package pickup at 1.800.GoFedEx (1.800.463.3339). Contact our office should you require additional information.
• When additional supplies are needed, login to the client center or complete the supply request form and either fax it to our office at 706.546.4084 or place it into the envelope with your specimens.
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